Categories
Fundraising

Preparing your peer-to-peer fundraisers for their campaign

Are you preparing for your next peer-to-peer campaign? Do want to make sure your peer-to-peer fundraisers meet their goal? Participants who update and share their campaigns regularly raise 6 to 18 times more for their cause. So you need to make sure they do it properly!

Although eager to participate, your fundraisers will be unsure about how to run their own campaign. Providing them with a plan will give them confidence and prepare them for success, ultimately leading them to reach their fundraising goal. You want to make sure they:

  • Personalize their campaign
  • Explain their connection to the cause
  • Donate to their own campaign
  • Share with a friend, whether close or distant and include a personal message
  • Share again. Be sure to update when they reach milestones within the campaign.
  • Recap after the campaign has finished and thank their donors!

Create messaging for your peer-to-peer campaign

Before you ask them to follow these steps, make sure you create a great campaign yourself! You will need to write a description of your event that clearly outlines it’s goal.

  • Why are you asking fundraisers to help you raise money?
  • What are the donations going towards?
  • How will this make a difference in your mission?

Your fundraisers will be reusing your description, so make sure it is general and can be applied to their campaign.

Simple guide for your peer-to-peer fundraisers

This guide is a great tool to help them run their campaign. If you are using Simplyk, providing further instructions on how to use the platform for peer-to-peer campaigns will also be helpful.

guide for peer-to-peer fundraisers

If you are looking to start a peer-to-peer campaign for your organization, Simplyk has all the tools for you, and it’s free! You can customize your campaign, have multi-levels of donation campaigns, send automated tax receipts and more. Learn about our features or contact us directly at contact@simplyk.io .


Categories
Fundraising

How to fundraise for a peer-to-peer campaign

Looking to fundraise for a peer-to-peer campaign to support one of your favourite causes? Your involvement will make a huge difference for the charity, because peer-to-peer campaigns are important for fundraising. 50% of organization’s revenue comes from fundraising when they incorporate peer-to-peer campaigns, compared to only 30% of revenue stemming from fundraising in charities not using peer-to-peer.

Easily set up your campaign and share it using Simplyk. Follow these steps to learn how!

Create your peer-to-peer campaign

Easily create your own peer-to-peer campaign using Simplyk. Go to the main campaign page and click on “Fundraise.” Then, choose to either create a team, join an existing team or fundraise as an individual.

peer-to-peer fundraiser

Creating a team is good choice for a group of people fundraising together. This could be with coworkers, family, classmates, sports team members and others. You can then join the team and make your own page.

When creating your campaign, you will have to decide on your fundraising goal. Look at the original campaign’s goal and then think about how much of an impact you want to make. Take into account how many of your friends and family will donate and how much you will be donating yourself. Make sure your goal is realistic. If you don’t think you can achieve your goal, you won’t be motivated during your campaign. Make the goal within reach, but still a bit of a challenge. You want that feeling of accomplishment when your thermometer reaches the top! And don’t worry, you can always edit it later on.

peer-to-peer fundraiser create a campaign

Congrats! You have officially created your campaign. Now it’s time to personalize it. Once it’s created, you will receive a confirmation email, with a link to make your Simplyk account. On your account you will be able to customize your campaign page with a personal message, image and colour. This is an important step, because by personalizing your campaign, you demonstrate how important the cause is to you, which will compel your friends and family to donate.

Write your story

This part might be a bit trickier if you are not as comfortable with writing, but don’t worry, we have the tips to make it easier. First off, the charity you are supporting will have provided a message for their general campaign. It is important you incorporate it into your own messaging. It will explain exactly what the goals of the campaign are and what the donation will actually be going towards. Part of your work is already done!

Peer-to-Peer Fundraiser Messaging Huntington Society
Huntington Society’s peer-to-peer form, with a clear message explaining the campaign.

Next, you need to explain why you chose to raise money for the cause. Use these questions to guide you:

  • When did you start supporting this cause?
  • How have you been involved with it?
  • In what ways does its vision and mission affect you personally?
  • What would it mean to you if your friends and family supported the cause?
  • Why did you chose your goal?

Our tip: Find the charity’s vision and mission on their website and read it carefully. The vision is what they are working to attain, as in once it is achieved they can close their organization. Their mission is how they are going to get there. Incorporate the two into your story!

Take time to answer each question in a few sentences. Then, put the sentences together and remove any redundancies. Make sure the text flows and is compelling. Have a close friend, who you want to convince to support your campaign, read it and give their comments. You will know your story is good if they are persuaded to donate!

Incorporate your personal text into the campaign’s original message. Remove any redundancies. Make sure it flows and that the goal of the campaign is still clear. And there you have it – a thoughtful personal message that will touch your loved ones and compel them to give!

Donate to your own campaign

There’s nothing complicated about this step. Before you ask others to donate, make sure you do so yourself. You are a leader, and here you can lead by example! The positive effects of this step are clear; those who donate to their own campaign raise about 10 times more than fundraisers that don’t.

Share your campaign

Now it’s time to get the word out to the whole world – or at least your whole world. Send a personalized message to all your friends and loved ones (using your story!). Let them know how much it would mean if they donated. Don’t be afraid to share with people that aren’t in your inner circle. It is for a great cause, so don’t worry about annoying anyone. If your messages are positive and confident, people will be willing to give. And of course, don’t forget to include the link for your campaign!

Share your campaign on all your social media platforms. Be sure to use parts of your personal story in every one. Adapt each post to the style of the platform. For example, you can make your post longer on Facebook than on Twitter. Or, edit your Instagram image to add text that makes the goal of your post obvious (you can do this easily using Canva, a free tool). Use the social media widgets on your campaign form to share it quickly!

The social media widgets below the campaign image to easily share on all platforms.

Incorporate pictures of yourself in your posts that are related to the cause. They could include you volunteering at the organization or interacting with the beneficiaries of the organization’s programming.

Share again!

Next, you’ll have to start the last step over again. Keep sharing your campaign on your platforms and sending it individually to your friends.

Check back in with those who said they would donate but haven’t yet by sending them a friendly reminder. Repost when the campaign is halfway over or when there is only a week or a day left.

Don’t be afraid of posting too much. Your friends may forget about your campaign. They will appreciate being reminded. Also, those close to you will want to support you and maybe get involved themselves. Your campaign may be so compelling that you convince some to start their own!

Celebrate your progress

Whether you make it halfway to your goal or reach it, be sure to celebrate! Congratulate and thank those that support your campaign when you reach milestones in it.

Post when you make it halfway to your goal. Post again when the campaign finishes, thanking all your supporters and mention the impact your campaign will have on the organization. For example, “We raised $100, which will provide 500 meals to children in need. Thank you for making this possible!”

Don’t forget to personally thank each of your donors. Like you did with sharing, send them each an individual message, email or give them a call. It will mean a lot and set the stage for your next campaign.

How you can make even more of an impact

If you are looking to fundraise for a campaign, but haven’t found the right one yet, be sure to visit our website. You can find ongoing campaigns to join and see past campaigns to get inspired.

Want to encourage your friends to fundraise with you? Share this guide to running a peer-to-peer campaign with them and use it yourself as a reminder of the steps to follow.

Simplyk is the only free fundraising suite in Canada. It is 100% free for organizations and offers donation forms, ticketing and more. Want to learn more about Simplyk? Visit the website or contact us at contact@simplyk.io.

Categories
Donations Fundraising

8 new tips for your next fundraising campaign

Knowing the basics of online fundraising is important, but to make a campaign successful, there’s more you’ll need to do. After creating a donation form that converts, what’s next? We’ve compiled some tips for fundraising campaigns that you may not of heard before. We’ll dive deeper than what you find in your usual internet search.

Contact me at rowan.simplyk@gmail.com if you have tips you’d like to share!

Host a preview of your online fundraising campaign

Have a preview session of your fundraising campaign. This means showing it to your key donors and other close members of your charity. This will allow you to:

  • Fix any issues with the campaign. From missing information on your donation form, creating better messaging, imagery and more.
  • Raise money from the start. If your most devoted donors see it first, they will give right away, which will catch other people’s attention and encourage them to donate too!
  • Get feedback on how to share your campaign. Your donors have a wealth of knowledge and may just suggest a winning way to get the word out about your campaign.

Our tip: Do a preview when you have time (generally a few months) before your goal must be reached. This could be when you are creating a campaign for next year’s project. It is not ideal for any campaigns that are urgent. For example, many organizations started fundraisers in response to COVID-19 and the effects it was having on their beneficiaries. In this case, you want to get your campaign out to your community asap!

Suggest donation amounts and explain their impact

Donors are more likely to give when they really know where their contribution is going. Using images and numbers help donors understand how their donation is really going to make a difference. List four different donation options and explain what each amount can achieve.

tips for online fundraising donation form
The For Good Foundation’s donation form, demonstrating the impact of each donation amount, powered by Simplyk.

Ask for monthly donations during your campaign

Did you know that returning donors are 440% more valuable than one-time donors? That’s because they give 42% more than one time donors in a year. So even though it might seem like large one time donations are the most impactful, it’s actually smaller recurring donations that pack the most punch.

This means that you need to be focusing on getting recurring donors when you launch your campaign. Don’t be afraid to encourage monthly donations. Do this by mentioning it in your campaign messaging and making the monthly donation button obvious on your donation form. Even better, explain how monthly donations impact your charity, so that donors understand that their recurring donation can help you plan for the future!

Once you have returning donors, be sure to nurture them throughout the campaign and afterwards. 91% of organizations stop communicating with monthly donors after 3 months. You may think that by reminding donors that they are giving to your organization could push them to stop. That’s a mistake! If your donors choose to give on a regular basis, it’s because they want to keep up with what your organization is doing.

Don’t be afraid to illustrate the impact of their gifts continuously by sending monthly emails with examples of how their donations have made a difference.

Be consistent with your campaign material

Creating fun branding and marketing material for your campaign is a great way to get people interested. Include posters, videos and social media templates that supporters can share with their networks. However, you need to make sure that all your marketing material is consistent with your charity’s branding. Always use the same logo, colours and fonts. This will allow:

  • Your campaign material to be recognizable. Supporters will know its you (their favourite charity) right away!
  • Your organization to gain credibility. If your material isn’t consistent, your charity will seem unorganized, making people less trusting and less likely to donate.

Tip for online fundraising from an expert

When participating in an existing campaign, adapt the logo and imaging to your own branding. This can come up when you are collaborating with other organizations or fundraising campaigns. For example, l’Itinéraire adapted the GivingTuesday logo by integrating it with their own. That way their followers recognized them right away and knew they wanted to donate!

Alexandre Duguay, Community Manager at L’Itinéraire
tips for online fundraising logo
L’Itinéraire created a unique logo incorporating their own with that of Giving Tuesday’s for their campaign.

Create a stunning image

Images can be shared easily and often speak louder than words. So, why not create a stunning, unforgettable image that will sensitize the community to your cause? 

Yes, I know what you’re thinking: that’s easier said than done. But that’s ok, because as someone in the nonprofit sector, you spend your time ‘doing’ rather than ‘saying’. 

You want your image to be moving and motivate its viewer to take action right away, without hearing a word from you. Consider these options for your image:

  • A picture of one of the beneficiaries of your mission. 
  • Volunteers working together towards your cause.
  • Art depicting your organization’s vision.
  • And other possibilities! Look within your charity’s work to find inspiration. What about your work motivates you and your colleagues? How can you capture this and show it to others?

Here’s an example a stunning piece of artwork raising awareness for the #blacklivesmatter movement:

Image of Ste-Catherine street in Montreal, a fresco of #blacklivesmatter was created by local artists and community members to raise awareness for the movement.

If creating an image feels like too large of a task to take on, work with members in your community, like other organizations with similar causes to create one.

Use different online resources to retrieve, edit and format your imaging. We use these great free tools: Canva, Miro and Burst.

Involve your donors and staff directly in marketing

Having your community contribute to how you publicize your campaign will multiply the amount of people you reach. You might of thought of doing this before, but this time actually do it! When members of the organization and donors feel personally involved, they are more likely to work hard to make it a success.  Here are some ways you can get everyone involved:

  • Have donors take a picture of themselves doing something that is related to your cause. Arrange the images into posters, share and tag the donors. For example, the Belgian charity Kom Op Tengen Kanker got donors to take a picture of themselves sticking out their tongue, in a campaign to fight child cancer. They then put all the pictures together to create a campaign post. Simple, yet impactful!
  • Make an open call for a supporter to contribute art for your marketing campaign. You can ask for submissions and then choose someone and share their work. The whole community will be eager to see the result and will be invested in sharing it with their network.
  • Have your staff pull a stunt. It could be anything to get your community excited. For example, rent a dunk tank and have a few people take turns getting dunked. Donors can be the ones throwing at the target to try to get them dunked. If you can’t have all your supporters attend, livestream it! 

Use different technologies to leverage your cause

Charities are becoming more and more inventive with the ways they use different technology features for their campaigns. You can do it too! Here’s an example to get you inspired:

The Scottish charity Cyrenians created a chat bot named “Alex”, a fictional homeless man. The chat bot was open to anyone who wanted to ask questions about homelessness, in order to decrease the stigma on the subject. It addresses why Alex became homeless, his current living situation, his interests and his hopes for the future. The campaign was aimed at highlighting common stereotypes and shining a light on the reasons people become homeless.

Don’t have the resources for this type of campaign tool? Reach out to your community and ask for their expertise. Or create something on a smaller scale, that requires less technical work. For example, make a video with testimonies from those who benefit from your charitable efforts.

Technology offers so many possibilities for your campaign, make sure to seize them! If you have one great piece of work that can really grab the attention of your supporters, you won’t need to focus on marketing as much. Your community will catch on and share it with the world.

Highlight accomplishments during the campaign

You and your entire organization are working hard on your mission, so make sure to highlight your work. Emphasizing your success, whether big or small, can have a refreshing effect on your campaign! It may just be the last push your staff and supporters need to obtain your goal or to stay motivated for the next campaign. Be sure to celebrate:

  • When you make it to your halfway mark, let your supporters know the difference they’ve made so far! This will encourage them to keep pushing until your goal is reached.
  • Internally. Why not celebrating your team by providing lunch, a happy hour or a game night? Let your staff know how much you and your community values them.

By incorporate these 8 tips for fundraising campaigns into your usual process, your charity’s impact is sure to increase! Remember that you have built an amazing community that can use its creativity and skills to help reach your goals.

Categories
Events Fundraising

How to Host a Charity Golf Tournament

charity golf tournament -Simplyk

If you are looking to host the first golf tournament for your charity or in need of ideas to improve your annual event, here are some important tips. Follow them and your charity golf tournament will be a day to remember!

Set a goal for the tournament

What’s better than supporting a great cause by having a fun day out on the greens? We can’t think of much else and we’re pretty sure your supporters feel the same! That’s why golf tournaments are such a popular way to raise money for charities. But how do you host a tournament that hits your fundraising goal and leaves your guests wanting to come back? You need to have the best practices amongst charitable organizations and focus on what matters: fundraising and giving your guests a great time.

To start planning your golf tournament, set a goal for what you want to achieve from this event. This will help you measure the exact amount you want to raise and guide you in many of your planning decisions. Your goal should be specific and attainable, but also high enough for a big fundraising event like this. Properly set your goal and implement it into your planning by following our steps to hosting an event

Choose your target golf players

charity golf tournament - Simplyk

One of the most important questions you need to ask is: who do I want to attend my event? If your fundraising goal is a bit lower, your tournament may be more of a family event, meaning guests will be paying out of pocket to attend. If you are going for a higher fundraising goal, you may be looking to attract corporate donors, meaning companies will be paying for the tickets. Your choice of guest will also depend on who your main donors are. For example, if you rely on many small individual donors from a close community, you will probably want to host a more family style tournament. However, if you rely on large company donations, your target guests will be corporate groups.

From there you can decide on the number of attendees you plan on having. A full course can take up to 144 players. Judge how many guests you think will make it, you can base this on your past events or by putting registration up early. This will guide you in the size of the reservation you need to make.

More research will be necessary to see if there are any other events that may be competing with your tournament. Look up other annual golf tournaments that occur in your area ! You don’t want to be on the exact same date as the largest foundation of the region. Choose a day that most  of your supporters are available. For example, May and September are often ideal because no one is on vacation.

Form a planning committee

To best organize your event, you’ll need to a core group of people to form a committee. The smaller you are, the better you can communicate and be consistent. From there, you can delegate separate tasks to others outside of this group. The committee could be made up of 5 people (this number will depend on the size of your event) that then rely on volunteers to expand their reach for certain parts of the planning. 

“It is desirable that the majority of people on the committee know the basics of the game, but there’s no need to focus solely on this. Having an array of individuals with different strengths is an asset. The committee should be made up of people who get along well and know how to work as a team. There’s no need to be a lot!”

Cyril Brossier, Organizing Member of Omnium Gabriel Dubuc

Designate members for:

  • Sponsorships (1-2 people)
    • This is a huge part of golfing events! It allows you to cut down your costs through cash or in-kind sponsorships and makes the experience more exciting for your guests.
  • Marketing and Public Relations (1-2 people)
    • Choose someone who is comfortable with promoting a more high profile event.
  • Data management (1 person)
    • Someone comfortable using computer programs to organize and store data, such as Word and Excel.
      • Excel or other spreadsheet softwares is a must for creating pivot tables and macros, which allow you to repeat complex actions on excel with the click of a button. Using these tactics to stay organized will help you save time and plan better. This could be for keeping track of registration, organizing seating for the dinner, tracking the budget and more.

Create a budget for the event

You need your budget to attain your fundraising goal or even surpass it! You’ll want to minimize your costs as much as possible. This can be done by getting sponsors. Create sponsorship packages with different tiers of perks. Make it clear what sponsors are getting for the different amounts they choose to donate. When outlining your budget, be sure to include:

  • The golf course
  • Food (will this be included in the golf club’s offer?)
  • Perks and goodies for guests
  • Alcohol
  • Any unknowns that may come up. We suggest you set aside a percentage of your budget for unplanned costs that arise later on.

Two members of the planning committee should be in charge of tracking the banking accounts for the event. Whether you already have a separate account set up for your events or you need to open a new one for the tournament, all payments made and received in the account should be monitored to make sure the budget is being respected.

You will also need to decide how much you will be charging your guests. Golf tournaments are within some of the pricier fundraising events for donors with higher ticket prices. It may come down to the type of deal you can strike with the golf course. Be sure to keep in mind the type of participant you will have. You can also do some market research to see what similar tournaments are charging for their tickets.

Choose a golf course

One thing that can make or break the success of your tournament is the golf course you choose! You want to work with one that understands the importance of your event, with staff that provides a great experience for your guests! If you can, try to choose a sought after course. This is especially important for more corporate tournaments. Again, the course you choose really depends on the type of guests you want to have, keep this in mind! It could be somewhere that is members only, which will create a unique game for attendees because they would not otherwise be able to play there.

Reach out to any contacts you may have on the boards of various golf courses. Ask about what they offer for fundraising events. Golf courses that host events often have employees dedicated to assisting you with your event, which will make your job easier!

What to consider when choosing your course

You’ll need to keep in mind certain criteria when researching the different golf courses available. You should consider:

  • Compatibility with your event. Does this course match the type of player you are trying to attract? For example, a more exclusive club may be suitable for tournaments with corporate guests.
  • Price. Does it fit your budget?
  • Accessibility. Is it close enough to the guests you want to attract? For some, making a long drive or having to book a hotel might take the fun out of their experience.

For some golf fundraisers, what’s most important is not choosing the greens, but the venue for the party afterward! This is where all of your guests will end up (keep in mind that some won’t be golfing and will only come for dinner) and where you will be having to create the fun! Your work is simple when it comes to the golf course, because your guests can entertain themselves by playing and the staff at the course will take care of the rest. At the dinner, you and your committee need to take the reigns and make it a party that your guests won’t forget.

If you’ve found a great golf course that doesn’t have the right venue dinner, you can always look elsewhere to have your evening celebrations. Try to find somewhere that isn’t too far from the course so that your guests don’t find it a hassle to travel.

When you’ve taken into account the golf course and the dinner, you will want to sign a contract with the golf course. This will assure that the event goes as plans and you settle on your expectations and the cost.

Establishing a contract with the golf course

In this contract, you’ll need to establish:

  • Date and tee time. Consider being flexible with these. If you are open to a date that is less busy for them because your attendees are retired, this may get you discounts or coupons for the event.
  • Course services: decide on what is included for each guest’s game. This could be balls, score cars, gratuities, etc.
  • Settle on the unknowns. When do they need your numbers by? Can they accommodate changes?
  • Costs:
    • Per golfer, including food and drinks
    • Decide when deposits and final payments are needed.
  • Cancellation and weather policies
    • This is especially important with the uncertainty of the pandemic. Make sure there is a clear understanding of their COVID-19 policies, in case further government sanctions are implemented, there is an outbreak at the location, you need to cancel due to the virus and more.

Getting participants to the tournament

Now it’s time to get your golfers to the event! Although not everyone plays, there are still many different actors you can target to come support your organization. Reach out and send invitations to:

  • Supporters of your cause
    • They want to support your mission, so they will participate in the event. This is where you can offer separate ticketing for avid supporters that don’t golf, such as tickets just for the dinner afterwards.
  • Avid golfers
    • They won’t look for an excuse to miss out if you tell them about the great day of golf that lies ahead. Be sure to sell it as more than just a normal day of golf. Tell them how they get to do what they love AND support a great cause. This will be a great opportunity to gain new donors.
  • Locally known personalities
    • How to make your event even more memorable? Get a local celebrity to attend! Reach out to some well known personalities in the area and let them know how they can come make a difference. If they support your cause, they will be able to attract donors that have the means to make large contributions. Reach out to athletes, TV personalities, musicians and more. Look out for those you know like to golf or who take part in many charitable events.
  • Younger people
    • For youth who may not be interested in golfing, offer tickets to the dinner afterwards. Add exciting activities like raffles, auctions, local bands and more, at a lower price. They may just hear about how much fun the day of golfing was and choose to pick up golfing for next year!

Our tip: Be sure to set incentives to get guests to buy tickets early! You will need to give a deposit and pay for the spots on the course, so you want to make sure you have a minimum of attendees. Offer early-bird prices or free raffle tickets (and promote your awesome prizes) so that people buy early. That way you can have peace of mind and your guests have it booked in their calendars.

Choosing the online platform for your tournament

Choose an online ticketing platform that fits your needs. You’ll want something that is customizable, so you can create different ticketing options. This will give your supporters the opportunity to contribute what they can. Set different ticketing prices with various packages. This could include:

  • Full cart
  • Half a cart
  • Individuals
  • Dinner tickets only
  • Donation amounts (for those who won’t be attending or wish to make additional donations)

Our tip: You might be unsure about the amount you can issue on your donors’ tax receipts because of the many benefits guests receive during the event. The Government of Canada provides a clear breakdown of what to consider when issuing tax receipts for your charity golf tournament. They use great examples to show what should be deducted from the receipt and what doesn’t need to be included. Be sure to check it out!

Most ticketing platforms will cost you 7% of the pricing. With the Simplyk ticketing, no fee is charged so 100% of what is paid actually goes to you.

Golf tournament Ticketing - Simplyk
Montreal Thoracic Surgery Foundation customized ticketing powered by Simplyk.

Creating more fundraising opportunities

Make your tournament even more impactful by adding additional opportunities to give. If they are original, it also make it the tournament more unforgettable:

  • Mulligan packages: Mulligans are “do-overs” for your golfers. Allow them to redo a bad swing and make packages for multiple mulligans. For example:
    • Mulligans for 5$ each or 5 for 20$
      • Create fun cards using images, golf puns or jokes to be given to judges when a mulligan is used by a player. These cards can also be labeled as raffle tickets, so if the player doesn’t use them all up on the greens, they have a chance to win a prize at dinner.
  • Skills contests: charge an amount to players to participate and have prizes for the winners. Be sure to have contests that reward all skill levels. Skills can be:
    • Chipping
    • Closest to the pin
    • Long drives
    • Ball in the pond (allows those with less experience the chance to win!)
  • Challenge your players to “Beat the professional” and charge an amount to participate.
    • Have a pro golfer or student-athlete set up on a hole. When players get to that hole, they can pay to challenge the pro. Have a prize for the winners, for example: 10 raffle tickets.
Other ideas to provide a great experience for guests:

Have a massage station: A full day of golf can sometimes be long and grueling on players’ bodies. They need to be able to finish their game and be ready for the dinner later that night! Set up a relaxation and massage station at one of the holes. Players can choose to get a massage instead of playing the hole. Contact a physio or massage therapist that you know and is willing to volunteer their time.

Have a refreshment/drinks station on the course: You want your players to stay comfortable and not take the game too seriously. It’s for a good cause after all. Set up a drinks and snack station about halfway through the course so players can take a break and unwind. Know a local distillery that needs publicity? Invite them to set up a stand and hand out their newest products for free.

Managing Volunteers for the event

You’ll need volunteers throughout the event to make it run smoothly. You’ll need to plan their tasks and schedules.

Set up at the golf course

Designate volunteers to set up for the day. The staff at the course can help guide you in how to set up, but be sure to prepare with:

  • A welcome committee. Designate a group of volunteers in charge of making sure the arrival of guests is well coordinated.
  • Tents to set up around the course for arrival and sign in, rest stations and fundraising activities.
  • Cash boxes for the fundraising activities. Identify volunteers in charge of supervising them.
  • Goodies for the golf carts. Set up each one so players have everything they need for a great game.
  • Placing signage. Since attendees may not know the golf club well, we suggest you make signs (include your organization’s logo for an added touch) to help players find their way around!
  • Any in-kind donations and labels for players’ lockers.

Preparing the dinner

The dinner portion will need to be set up and decorated so your guests have a great time. This is where you can designate a committee for decorations, a raffle, auction and any other fun activities.

Another important part of the dinner will be the seating for the meal. This may prove trickier than you might think, because additional guests are coming and golf quatuor may not be able to be seated together. Try to have friends and companies seated at the same table, along with large sponsors close to the main stage or dancefloor.

Fundraising activities

Have 2 volunteers for each game or activity set up on the course. Make sure there is one person supervising that all games are going well and that volunteers are being supported and receiving snacks, refreshments and shield from the sun.

Also have volunteers selling additional refreshments to players. Selling beer and other alcohol can be a great way to increase fundraising during the event, especially if an in-kind donation has been received from a sponsor.

Social distancing your golf tournament

With COVID-19, you may choose not to organize a regular golf tournament. A great alternative would be to have a distanced event! 

Have each golfer play at their own local course. They can tally up their score and share it online. Use an app like Foursum to track all the rounds and connect with other players. Use your platform to update how players are doing throughout the day. Have them send videos of their shots or pictures of their course to be shared with all the players! If attending a course isn’t possible, get creative and have guests challenge each other to play online golf on apps like Mini Golf King.

Host a dinner portion over zoom and reveal the scores and award prizes to the winners. Include an online auction or raffle to create more fundraising opportunities. Charge a rate for each participant, lower than the normal ticketing price. Get inspired by other online donation activities and good practices in our guide to virtual fundraising.

Now that you know how to plan your event, you can get to it! Keep in mind that you want to provide a fun experience for your donors, so it should be fun for your organization too! If you are having a good time, so will your guests. Don’t forget that the dinner is just as important, if not more important than the day of golf. This is where you can really focus on celebrating your cause and your donors as well as highlighting the great work you have done in the past.

Looking for more tips for your events? Check out our Latest posts.

Categories
COVID-19 Events Fundraising

Dealing with Event Cancellation during COVID-19

And other ways to improve your fundraising during this time.

In the first Konect Webinar presented in partnership with Una Buro and Phil, Simplyk’s co-founder François de Kerret discusses ways to deal with event cancellation due to COVID-19 along with some good fundraising tactics for the pandemic. These tips are based off expertise from nonprofits using Simplyk’s services. Watch the video or read more below.

Simplyk’s co-founder François de Kerret on dealing with event cancellation and more.

Adjusting your event to COVID-19

What events will be affected?

Organizing charity events doesn’t come without its challenges. However, COVID-19 is a challenge that no organization was able to prepare for. At this point, we know that all events from spring to fall have or may be affected by the pandemic. No matter what you do to adapt your strategy, you need to reach out to your community and keep communication open. Let them know how you will be proceeding for upcoming events. Will they be cancelled, delayed, or is it to be determined? Let them know as soon as possible and respond to any concerns they have.

What will your strategy be?

When looking at what to do about your events, there are three routes you can take:

Postponing the event
  • Postponing your event is a good option if the event is applicable to any time of year, meaning it doesn’t depend on the weather, other events you want to host or any other variable factors.
Keeping the event the same

Especially if your event is a few months away, you can maintain the date until you have a better idea of what the situation will be on that date. Here are a few tips if you choose to keep the date the same:

  • Set a deadline to decide if the event will happen. This way it is clear for you and the rest of your organization that a decision will be made on this day. It will allow you to keep preparing and also give expectations to everyone who depends on the event.
  • Communicate with your attendees. Let them know how you are going about the process, what you are planning and how they can adjust.
  • Give them the option to be refunded. Participants may not want to attend for various reasons, so you need to be accommodating to cancellations. Be sure to communicate clearly that you are accepting cancellations if you choose to do so.

Our tip: Whether you maintain the event or post-pone it, you can replace the registration with free pre-registration. Right now people don’t want to pay when they don’t know if the event will happen. It will give your participants flexibility, but also keep the date marked in their calendar.

online cancellation during COVID-19 Simplyk
Fondation La Fontaine added a pre-registration option for their upcoming event.
Cancelling the event Due to Covid-19

If you must cancel the event due to COVID-19, there are different options you can choose from to deal with ticket sales:

  • Convert the tickets to donations. For example, if cancelling a gala with tickets priced at $200, suggest your guests convert the payment to a donation and provide a tax receipt on the full value.
  • Propose credit for a future event. This way you maintain the funding and guests can look forward to a free entrance to your future event.
  • Cancel the event and refund the payment.

You may be wondering which option is best for your charity. Find out by reaching out to those who were supposed to attend your event. Call a few key participants to see what they think is best and what they prefer.

In general, 50 % of donors will ask for a refund, especially corporate donors. The bright side is the other half will want to convert their ticket into a donation!

Other strategies for your charity during the pandemic

There is still a lot of great work you can be doing right now, even if your operations have slowed down. You can start implementing creative ways to fundraise virtually or begin planning for the future! Here are some ways you can plan long term.

Contact your donors

Before you start on your new plan, you’ll want to do some research on what you should be doing during this time. Specifically, you want to know how your donors are expecting to interact with your organization right now. To find out, reach out directly to 10-20 of your largest donors. Really take the time to know how they are feeling and reacting to the situation. Your strategy will depend on them, so you need to know before you start planning new fundraising activities. For example, you might find out that your donors have more availability and are eager to participate with your charity online. This will let you know that you can focus on online events.

Start thinking longterm

Your activities may have ground to a halt because you just can’t do your usual programming. This could be the time to do that long term planning you’ve always wanted to do, but never get around to. Look 6 months to 5 years into the future. Where do you want your organization to be? How many lives do you want to have touched? Once you get a good sense of your long term goals. You can develop steps to slowly achieving them. You may want to adjust:

  • Your communications strategy. You might want to focus more time there or start using a new technology that will help improve it.
  • Your data use. Are you analyzing donor behaviour? Or what is really making your events successful? Take the time to see how you can use your data to get better results.
  • Your donation form. Is it the best it could be? Look for improvements you can make such as:
    • embedding to your website
    • adding clear and precise explanations of why donors should give (using examples with pictures and numbers!)
    • having a call-to-action
    • thanking the donor

This will prepare you for the next few years, so when things start going again you have that organized, and can focus on getting back up and running.

Our tip: This may also be a great time to work with consulting companies. Look out for some that have more time and are offering discounts for nonprofit organizations.

At Simplyk, we are constantly in discussion with organizations about the different ways they are adjusting to the pandemic. If you need advice on how your organization can adapt or if you have some great insight, feel free to contact us at contact@simplyk.io .
Check out our Other posts related to COVID-19:

Categories
Events Fundraising

9 Steps for Hosting your Next Charity Event

Hosting a charity event is a great way to celebrate your organization. With 56% of donors worldwide attending events regularly, not only do events raise awareness about your cause, but they are super effective to raise money. It’s also an opportunity to bring your donors, board members and volunteers together while inviting others to join your community!

Follow these steps and you’ll be on your way to throwing your best event yet.

1) Establish the event goal

“A goal properly set is halfway reached.” —Zig Ziglar

To start, you need to set a goal for the amount of money you want to raise. Base it on what your organization is trying to accomplish in the future and how much you will need for your projects. Your goal should not only be about creating revenue. Your event is a great opportunity to build stronger relationships with everyone who contributes to your organization and to raise more awareness about your mission.

Think of it as a party celebrating all you have accomplished and what you are looking to do in the future. Write out your goals and employ them throughout the process of organizing the event. For instance, use them to emphasize the importance of your event when marketing it. An example of this could be:

Help us reach our goal of raising $100 000, so that we can double the number of meals we provide in 2020.

2) Make a budget

Once you’ve decided on a goal, outline how you are going to spend money to make it happen. To do so, you’ll need to set a budget and stick to it. To help you set the budget, identify what might limit your spending. It could be the amount of man power you have to organize the event, the venue you choose or the amount of people you estimate will attend.

Our tip: set your budget about 30% higher than what you think you will pay, because unexpected costs may come up!

The costs should include:

  • Venue
  • Catering
  • Vendors
  • Entertainment
  • Marketing
  • Decorations

Our tip: You can cut costs by using fundraising activities as your entertainment. Get creative with ideas that will have attendees entertained, and giving at the same time! For example, instead of hiring a band, you could have a live auction.

By using Simplyk’s ticketing, 100% of what attendees pay goes directly to your organization, we don’t take a cut or charge a fee. You’ll save on ticketing and transaction fees by using our platform.

Right now, it is difficult to know the future of in-person events due to the pandemic. That’s why it’s great to plan your event online. Learn more here about how to plan a virtual event!

3) Find sponsors

Boost interest for your charity event with sponsors. They can donate money or merchandise to help make your event a success! Who to reach out to for sponsorships:

  • Local businesses
  • Those with ties to the organization
  • Supporters of your cause
  • Companies offering something interesting for the event

Our tip: Always make sure to research that the company you choose to approach aligns with your values and mission. Your partnership should be purposeful, meaning you both strongly support each other’s mission and want to work together to further it. For example, if an organization works on research to end juvenile diabetes, they could look to partner with healthy food retailers.

What’s in it for them?

Companies will want a return on their investment, so craft a sales email explaining that supporting your organization is not only about getting visibility, but contributing to a cause that touches the community. Engaging in social responsibility is important to companies’ customers, creating good culture and attracting future employees. This is especially true for millennials as 81% expect the companies they support to have good social practices within their community (Forbes). The value your organization can bring is abundant and you need to demonstrate this! Outline it in your sales email by explaining how you can partner to:

  • Create volunteer opportunities for employees
  • Develop or add to their corporate social responsibility portfolio
  • Build sponsorships
  • Attract consumers
  • Attract top job candidates
  • Create networking opportunities

Create sponsorship packages

You should set up sponsorship packages, depending on what you need for the event. They should list what you are offering in exchange for the sponsorship gift. If you need cash sponsorships, create a package outline offering perks like: the sponsor’s logo on all event advertising, VIP tickets to the event, one piece of their marketing distributed to each guest. Set a price for each package. The more advertising and perks it contains, the larger the sponsorship amount must be.

Sponsorships don’t need to be made uniquely through monetary contributions. Similar packages can be made for in-kind sponsorships, meaning contributions in services or merchandise. These types of sponsorships can be especially helpful because they allow you to save on expenses. They can be:

  • Entertainment
  • Printing and distribution for advertising the event
  • Complimentary or discounted stays at hotels near the event
  • Electronic equipment for during the event
  • Catering

Identify items or services you’ll need to spend on. Then, select the companies you could get them from as sponsors to decrease your costs.

4) Choose your target audience and a theme

Before you choose what your event will be, you need to decide who you want to target as guests. Use your goal and budget for the event to guide you. 

What was your goal for the event? Decide who you need in order to reach your goal. This is the group you want to have at your event. In 2017, Canadians 65 and older represented 42%  of the country’s total donations, and also had the highest total donation amount per year (Statistics Canada). In the case that you are aiming to raise a lot of money, this may be the group that you want to target. If you have a different type of goal, for example attracting younger supporters in a new area, your audience might be young professionals in that area. 

If you have a lot of supporters, you can choose to target a different segment of them for each event you host. For example, you can host a golf tournament for your donors that are 50+ and a bar crawl for student donors. 

Make sure your target matches up with your budget. Using your current donation data, estimate the average donation you will receive from your target audience. Multiply it by the number of guests you plan on having. The total needs to match all of your expenses plus the amount you want to raise. If it comes out to more, that’s even better.

Now that you have your target, you can choose your theme. Use the intended guests to decide on the theme. Send them a survey about the type of event they would be interested in, or call the most important donors directly. Compile the ideas and make a decision with your staff, including your board.

5) Choose a date and venue

Once you have chosen your theme, you are going to need a venue and a date. What you should consider when choosing the venue:

  • Size and layout
  • Cost
  • Accessibility (for parking and public transport)
  • Amenities (lighting, sound, wifi, etc)
  • Licensing (alcohol, sales, lotteries)

Once you have found the venue that responds to all these needs, you can choose a date. It will depend on the availability of the venue, so part of the decision will be made for you. Make sure the date works for your guests. Don’t make it a weeknight, around holidays and other major events.

6) Set up your ticketing

Choose an online ticketing platform that fits your needs. With Simplyk, ticketing is simple and easy for you and your donor. Simplyk is completely free, which is great because we recommend you use a ticketing software that allows you to cut your costs. You should also choose a platform that has an automated communication system with guests, which Simplyk has too. This should include automatic tax receipts, scannable tickets and reminders so that you don’t have to spend time managing that.

Ticketing - Simplyk
Easily customize your ticketing needs with Simplyk.

7) Marketing your event

Marketing your event is crucial, because you want to get the word out to donors and possible attendees. Put in place a marketing strategy by focusing on:

  • Branding your event
  • Creating a social media campaign
  • Local advertising
  • Emailing

Create a brand around your event. Give it a catchy name, create a logo and incorporate your theme. Use a particular colour palette, font and a few images that represent it well.

charity event
Toronto Dance Community’s marketing for their event.

In 2018, 43% of people participated in charitable events because they heard about it on social media (Nonprofit Source). Use the material you created in branding to make social media posts and event posters. Be sure to post on all social media platforms, by scheduling frequent posts leading up to the date. Create material suited for instagram, facebook and more so that guests can share with their followers and you can leverage your community to get the word out!

Approach local businesses to display your posters. Although online advertising is great, your audience might respond more to learning about your event while out at their local coffee shop, library, restaurant and more.
Email remains one of the best communication tools you have with your donors. Create great campaigns for your events on email applications like MailChimp. Schedule initial emails explaining your event and showing off your branding along with follow ups, reminders and post event updates. It is also helpful to use a CRM to track how your emails are being received, the responses and more. Simplyk’s ticketing service integrates easily with any emailing application and CRM and will help make your email campaigns even easier!

8) Prepare for challenges

Things will go wrong at some point during your planning or even at the event. Expect a few bumps in the road so that you can prepare. When you find yourself in these situations, make sure to stick with what you know how to do to resolve the issue. Taking a risk may not be the best option. Be sure to clearly communicate with your donors if anything does come up.

Here are some things you should look out for:

  • Low ticket sales or overspending on budget
  • Being understaffed 
  • Lacking time

Handling budget issues

Low ticket sales and going over budget may be some of your biggest fears for the event. You’ll have to prevent this by planning well early on. Be extremely modest when spending, especially early in the planning process. Avoid making any changes to the event that will be costly. Make sure to drive ticket sales early on. You can create an ‘early bird’ special ticket price, giving those who buy early a discounted rate. It will need to be significantly lower than the regular ticket amount to incentivize your guests to make the decision right away, but not too low that it won’t create enough revenue for your mission. You can also reach out to those who have attended your events in the past, inviting them directly.

Make sure to really target your 100 most devoted supporters. When tickets go on sale, send them each a personal message or even better, give them a call. Use messaging like:

We are really looking forward to seeing you at the event.

We need your support to make this a hit!

Once tickets begin to sell, more and more people will want to attend through word of mouth. In your budget, underestimate the amount donors will give. If you end up receiving more than expected, it will be a nice surprise.   

Dealing with lack of staff

You don’t want to end up missing staff the day of the event. To prevent this, make sure you talk to all actors you are working with and know exactly what they need. For example, speak to those in charge of monitoring entrance. Have them tell you in detail what needs to be done and establish exactly how many people need to be working if the maximum amount of attendees show up. Make sure you do the same with all other groups involved, whether it’s the caterer, entertainment, security, setup crew and more. Have people on call, just in case.

Going off schedule

Whether it’s in the lead up or during the event, time is important! You don’t want to run out when organizing your event. You also don’t want to go off-schedule during it. Again, you need to prepare for this beforehand. Write out a detailed timeline months before the event, describing when you will take care of each of the steps listed above. Share this with everyone involved in organizing. Do the same to make a schedule for the event and make sure it is respected. A few minutes late after each part of the event can lead to it running way over time!

9) Follow-up after the event

Once the event is over you can finally take a breath. Congrats! Your work is almost done. Be sure to follow-up and send thank you’s to everyone who contributed to making it a success. This means all your attendees, volunteers, sponsors and staff. Attach pictures and a brief recap of how it went. Post on social media and include all the fun activities, reactions and pictures. And of course, don’t forget to celebrate how much was raised and how it will go to furthering your mission.

Looking for an amazing platform for your ticketing and registration needs? Simplyk offers free ticketing for your events, including features like customizable tickets, automated tax receipts, e-tickets, guest management and more. Learn about it by visiting simplyk.io.
Categories
Fundraising

How to host a successful peer-to-peer campaign

Get your supporters involved in fundraising for your mission and increase your organization’s budget by creating a great peer-to-peer campaign. 

Peer-to-peer fundraising allows individuals to raise money online for a cause they love, by participating individually or in a group. They become champions of your cause and fundraisers for your organization! Each individual reaches out to their social network to get support, maximizing your organization’s total visibility.

So, why are peer-to-peer campaigns so successful? It’s because people are four times more likely to donate if they have been encouraged to do so by someone they know (Sanders & Smith).

The main steps to creating a successful peer-peer campaign are:

  • Setting your goal
  • Choosing the activity
  • Identifying fundraisers 
  • Using a simple campaign model
  • Providing a toolbox for communication

Set the goal for you and for the fundraisers

Before setting up your campaign, you need to clearly define what you are trying to achieve. Whether it is for a specific project, or to fund the regular activity of your organization, you will need to set a specific amount that you want to raise. Once it’s set, verify that it’s realistic. You can do this by estimating:

  1. The number of potential fundraisers you have
  2. How many person they can reach in their network
  3. How much you think each one will donate

The target you share should be equal to or above your real goal, so that your teams believe they can attain the goal and stay motivated. You want each team to reach the goal and then go even further!

For example :

  1. I can get 50 fundraisers as I have a team of 100 super involved people in my charity network
  2. They will bring in 25 donations each
  3. The average donation is 100$

This means $2500 will be raised per campaign and a total of $125 000 for your charity. Having made this estimation, be conservative and share a total goal of $100 000 for the total campaign and $2000 for each individual campaign.

Next, you’ll need to create your campaign page. With Simplyk you can easily set up peer-to-peer campaigns. Customize the goal, the donation options and the description of your campaign. Your supporters will be able to create teams in minutes and you won’t be charged anything as the platform is 100% free.

Choose an activity for the campaign

As an organization, you can add an activity that will get participants excited to join. The different possibilities are endless. It can be:

  • Sport based: Run, Walk, Bike, swim and more! Donors pledge a certain amount depending how much of the activity the participant does. 
  • “Extreme activities” such as cold water plunges and shaving heads. 
  • Lifestyle habits. For example limiting alcoohol during a month, or producing zero waste.

Don’t be afraid to ask your members! Send out a survey with different activity options and leave a space for suggestions. Your future fundraisers will feel like they are part of the process and the activity will be personalized to your community’s interests.

Once you have these results, you can go with the option that was most popular. If you consider original suggestions, keep in mind that you want to make the event as accessible as possible, so consider if the activity is right for your entire community. 

If you can, choose an activity that is closely tied to the cause. This will make people more inclined to participate and donate. For example, an organization supporting cancer research may have a campaign to raise money by cutting hair and creating wigs for patients. The close connection between the activity and the cause will touch supporters and motivate fundraisers and donors.

Identify fundraisers

Next, you will need to identify who will be promoting your cause. You are not just trying to get donors. Each person fundraising for your mission will raise hundreds or even thousands of dollars. You want your most enthusiastic supporters to join the fundraising campaign and get excited about it.  Get fundraisers by:

  • Asking your board members
  • Targeting your key supporters
  • Asking each major donor individually
  • Encouraging and championing your fundraisers
  • Marketing the campaign in all your channels

Make sure you actually ask your supporters to register for the activity and fundraise, rather than simply mentioning the campaign. You need to be direct and to the point. You are asking your supporters who have already donated, to do even more. Reach out to your 100 most active supporters individually. Use messaging like:

“Our mission would not be possible without you. And now you can help us do even more!”

“We have a new tool that can amplify your impact.”

“A new way to support our cause!”

Convincing your supporters will take more than just emailing. You must specifically call them and let them know how valuable they truly are to your cause. Let them know they are part of the process by asking them for their input about the campaign. Creating a sense of collaboration will improve your campaign and broaden your relationship with your community. 

Then, use additional methods like social media and your website to encourage others to register and fundraise. You can also target larger actors that have been supporters in the past, or that you hope will support you now. This could include groups of employees, sports teams, students and more. Also, don’t forget to ask each member of your board to participate.

Make it simple

Once people have registered to participate, be sure to follow-up about how they can set up their own campaign. Send them a short and clear explanation about how they can create it. The images below are helpful to explain! 

Using Simplyk, participants can easily register for events and set up their fundraising page directly through the main campaign. Their fundraising page can be set up as an individual or team in less than 2 minutes. By clicking on fundraise, participants can set up their personalized campaign.

peer-to-peer campaign
peer-to-peer campaign fundraise

Be sure to provide copy describing the event and your cause, which participants can use on their own page. You should encourage them to personalize it, but giving guidance on points they should include will help make better and more consistent campaigns.

Provide a fundraising toolkit

Your supporters will be super enthusiastic about fundraising for your cause, but that doesn’t mean that they will know how to. They need to put effort into the campaign and for some, go outside of their comfort zone by asking their network to contribute. Share your expertise in fundraising so that their campaigns can be successful. You can do so by providing fundraising toolkit to help guide them through the process.

  • Remind them of the organization’s mission. When they have the cause fresh in their mind, they will better convey it to others.
  • Encourage them to explain why they are participating and why the cause is so important to them.
  • Provide various campaign posters, email templates and team portraits that they can share on their platforms. Get inspired by these examples:
  • Suggest they set a reasonable goal. The more realistic it is, the more motivated they will be.
  • Encourage them to post updates about their progress on social media. When they share the success they are having, those around them will be more inclined to donate.
  • Plan a meeting or video call for all of them together so they can ask questions or share any ideas.

This infographic provides great summary of the tips they need to make the most impact with their campaign.

Once you set these steps into motion, you will be on your way to having a successful peer-to-peer campaign, and your cause will reach even more people!

Simplyk can provide the tools you need to set up your campaign, for free! Visit simplyk.io or contact us with any questions at contact@simplyk.io.

Categories
Donations Fundraising

Charitable Lottery Regulations in Ontario

Ontario has its own criteria for hosting a legal lottery as a charitable organization. At Simplyk, we strive to make your work simpler. We’ve broken down Ontario’s regulations for you and explained some of the trickier parts. If you are looking to raise money through a lottery, raffle 50/50 draw or other game, you will need to follow the regulations imposed by the Alcohol and Gaming Commission of Ontario (AGCO). Here’s what’s important to consider when looking at the charitable lottery regulations in Ontario.

*We try to keep this information up to date, but we recommend you consult the AGCO guidelines when you begin organizing your lottery. Find the list of regulations and requirements on their website.

Request a License

You should request a license if your games are:

  • Bingo events with total prizes over $5,500
  • Raffle lotteries with prizes over $50,000
  • Electronic raffles
    • A raffle is ‘electronic’ when there is use of computers to sell tickets, draw winners and distribute the prizes.
  • Lotteries held with other games, or at fairs and exhibitions
  • Other criteria include raffles, 50/50 draws and more

Smaller prized lotteries only require a municipal license. Yet, if the raffle is electronic, you must be licensed through AGCO, no matter the total value of the prizes.

Lottery License Fees

Raffle licensing fees are a maximum of 3% of the total value of the prizes. They must be paid to the AGCO when submitting the application.

Timeline

Send your application a minimum of 45 days before the beginning of ticket sales if you are a first time applicant. You can send it 30 days in advance if you have applied before.

Eligibility

Pre-requisites for consideration:

  • Organizations must have been in existence for at least one year.
  • The organization must have a place of business in Ontario and its purpose must serve the province of Ontario.

You are eligible for a license if you are considered charitable by law. You must also respond to a minimum of one of the following elements:

  • the relief of poverty;
  • the advancement of education;
  • the advancement of religion;
  • other charitable purposes beneficial to the community.

Important aspects for charitable lottery regulations in Ontario

  • Follow the licensing policy manual to be in accordance with the AGCO’s lottery.
  • The AGCO suggests gaming suppliers to assist organizations in setting up the draw and selling their tickets. However, other online platforms, like Simplyk, may be better suited for your needs, because it’s completely free and easy to use.
  • The seller and buyer of the raffle tickets must both be physically located in Ontario during the sale. You can state this in the rules of your lottery.
  • The organization must have at least two members responsible for the lottery. They are responsible for preparing all documentation for the license and representing the organization to the AGCO.
  • You must create a list of rules that are consistent with the terms and conditions for a raffle. It needs to be approved by AGCO and available to participants of the draw.
  • The lottery license number must be on all advertisements for the raffle.

Forms to register for a lottery license

Complete the forms provided by the AGCO to apply for a license. You will also need to attach documents with general information about the organization: patents, budget, financial status and sample ticket.

Use this template to create your own:

ticket - charitable lottery regulations
ticket 2 - charitable lottery regulations

You must provide a detailed description of the project for which the proceeds of the lottery will be benefitting, along with its budget.

The application must demonstrate that the total value of the prizes is equal to or greater than 20% of the gross proceeds from the sale of all tickets.

You must provide a financial guarantee if the total value of the prizes is above $10,000. It could be a letter of credit.

What to submit after receiving lottery license

When receiving your license, there are several documents you need to submit about the outcome of the lottery. They must include a verified financial statement with the details of the lottery. You can find the list of documents in the AGCO raffle license terms and conditions. The different documents have varying dates of submission.

At Simplyk, we can help you host a lottery for your charity using our free ticketing service and many other features. Feel free to send us any questions you may have at contact@simplyk.io !

Categories
COVID-19 Fundraising

When and how should you start a post COVID-19 donation campaign?

Starting a fundraising campaign can be tricky in normal circumstances, let alone doing it during a pandemic. Here are ways you can launch a successful campaign right now.

Following the COVID-19 crisis, most organizations put a pause on their fundraising campaigns, and rightfully so. During those first weeks of crisis, all donations went to supporting front-line organizations that directly help those affected by the pandemic, such as:

Now what about the second line?

You may not be working directly with people affected by the coronavirus, but it will likely still have a significant impact on your organisation. Between cancelled fundraising events, suspended sponsorships, and services you can’t offer, you need support and your supporters understand this! Here are examples of second line organizations that have recently launched fundraising campaigns to survive the crisis:

  • Thesez-vous, an NPO that supports doctoral students and had to suspend its activities, launches its Quaran-thèse campaign.
  • The Art Souterrain festival suffered great losses as its festival ended in mid-March. They need donations to ensure their survival.

If your survival, or the continuity of your operations in the future, becomes an issue due to the crisis, you can now appeal to the generosity of your donors.

What’s good practice for a post COVID-19 campaign?

Once you’ve made the decision to look for support, consider these two tips to create a successful campaign:

  • Your donors are under financial pressure right now, and don’t want to give their money away without understanding why it’s needed. Explain in depth why you are making a donation campaign, and be specific about where the donations will go.
  • Remember to communicate that you know that some of your donors are in a difficult financial situation and will not be able to donate. Include this in the message of your donation campaign.
You can launch a donation campaign in 5 minutes on simplyk.io. We don’t charge any fees, not even credit card fees! If you use another platform, we will still be happy to advise you. Contact us at francois@simplyk.io.
Categories
COVID-19 Donations Events Fundraising

Virtual fundraising and social distancing – a guide

Your organization needs donations, even during COVID-19. Here’s how you can do it fundraise virtually.

With fundraisers and activities cancelled by the pandemic, it’s time to be innovative to make up for missing funds.

Donors still understand that your work is important, especially during a time of crisis. This article presents ideas for virtual fundraising events, with suggestions for the right technology and partnerships, to ensure that your fundraiser is a hit!

1) Remote Dinners

This option is proving popular, with many organizations such as Parkinson Quebec launching remote dinner events. Here are our tips for making sure your virtual dinner is a real success:

Using basic technologies

The most frequent choice is to use a video conference solution such as Zoom, with a ticket office for NPOs such as Simplyk (a free ticketing platform). Eventbrite or Paypal can also be used if you are indifferent to fees. The direct connection is easy to set up, so that each participant is registered for dinner on Zoom as soon as they have registered on Simplyk!

Who’s cooking?

Once you’ve decided on the theme of dinner, here are four innovative ideas to make your donors feel invited to dinner:

  • Ask someone to do a cooking class. Why not a guest chef?
  • Send standard boxes ready to cook. The ingredients and recipes are already in the box, and you can partner with Quebec companies like Cook-it or GoodFood.
  • Team up with a local restaurant that delivers. We know that local businesses have been massively impacted, so they’ll be happy to participate and be valued.

If it is the participants who are cooking, a competition might be the motivation they need!

Simplyk used to share offices with the Quebec meal delivery kit, Cookit. Contact us and we can put you in touch with them!

Propose a Zoom call, with a theme and dress code

It is very easy to provide a background for participants. With zoom, you can even send images to participants so that they choose the one they prefer. (Zoom fund ideas here)

zoom virtual fundraising event

If you combine this with a dress code, your participants will feel like they are all together at an event!

Activities

  • Small breakout rooms can be organized in Zoom, so that your participants can network in subgroups.
  • Many artists, especially those from the radio could be willing perform.
  • Involve your board, your volunteers and all of your collaborators! You can join an auction! (see example 3)

Any other ideas? Write to myriam@simplyk.io to share them! She’s our specialist. To start, create an account on Simplyk.io.

2) Sporting events

Obviously it is difficult to organize a race or a walk during this time, but rest assured, there are solutions! It’s still possible for all of your donors to walk, run or exercise at home!

The application Strava allows everyone to track their activities, such as distance travelled on by walking, running or biking, the time spent doing yoga, or even the workouts completed. Set up a Club on Strava in just a few minutes to gather your donors and launch challenges.

Strava virtual fundraising event

With Simplyk, each participant can make a virtual fundraising campaign with a donation objective and an exercise goal too! It is 100% free of charge and easy to set up.

Questions about this? Contact the sports events expert vincent@simplyk.io or create an account at Simplyk.io.

3) Auctions and how to organize them

There are two innovative solutions for remote auctions which ensure that 100% of the donations come back to you at the end, giving you another option for virtual fundraising.

The first is to make an auction where each person raises the bids on Zoom. At the end you put the final price into your Simplyk ticket office and the winning bidder pays online! You can also use online auction platforms if you are ready to take on large fees.

Dwight Schrute of The Office, after mistaking an auction for The Price is Right

The second is to make a silent auction off of goods donated! This will require a bit of work in adapting the number of donations to be auctioned and their value, but here is the idea:

You present an object with emotional or artistic value, and each person makes the donation of their choice to the organization. The person who makes the largest donation receives the object, and the others receive tax receipts!

Your donors will enjoy the game, but are there primarily to support you.

Any questions about this? Contact the auction expert sam@simplyk.io or create an account at Simplyk.io.

4) Other ideas!

  • Organize free activities and propose that donors support you with a voluntary or suggested contribution. The results are always impressive!
  • Organize a fake radio show with a real presenter.
  • Have a board game evening on gameboardarena.com.
  • Organize a virtual fundraising garage sale. Each of your donors sell stuff they no longer need on Facebook or on Kijiji, and profits goes to the organization! (Be sure to remind your donors to respect social distancing guidelines when delivering the sold items.)

5) Cultural organizations

Many museums and theatres use Simplyk, and sometimes feel that, because they are not on the front line, they shouldn’t ask for donations. Yet, more than ever, art and culture are missing from our confined lives, and your donors and members are still out there.

Here are some actions implemented by organizations:

  • The Théâtre la Bordée offered a live facebook performance
  • A museum will offer donors dinner that includes a presentation of photos of works of art.
  • Another theatre is launching a podcast.
  • Finally, a museum will share archive images.

If you have financial needs, we suggest that you ask donors to make a contribution. You will be amazed by their generosity. Why? Because you offer quality 🙂

If your organization is in the cultural sector, don’t be afraid to offer voluntary contributions when you offer quality content.
Remember that your donors pay for Netflix etc … they will be ready to pay for your quality content.

Any questions?

You can create your campaigns in 5 minutes with Simplyk. It’s 100% free, meaning that all the donations you collect really go to your mission!

Contact us at contact@simplyk.io !